PeopleHub – Digital HR Management
An unparalleled Human Resource Management Solution that facilitates the flow of documents and processes among users within a dedicated HR -compliant environment. It combines PaperTrail’s eForm, workflow and e-signing solutions to create a seamless way to digitally manage HR processes.
Digitization of HR/ HR acquisition processes
This solution transforms traditional HR and HR acquisition processes, empowering HR professionals to oversee the entire process without relying on paper-based systems. PeopleHub also authorises documents with extreme accuracy to ensure compliance with legal requirements. The Human Resources acquisition process is entirely customizable for both internal and external users.
HR process management and customization
This empowers users to oversee HR-related processes within the business and tailor them to align with their specific needs and the companies internal operations. PaperTrail also supports clients by digitizing and automating the templates that they create.
Processes:
1. Reduce the error rate of incorrect or invalid fines.
2. Onboarding – chain of command approval and signing of offer letter / contract and any additional forms.
3. Terminations – invitation to hearing, disciplinary hearing and termination.
4. Change in Statuses – promotions, demotions ,transfers and upskills
5. Employee initiated workflows.
a.Leave Form
b. Medical Aid forms
c. Adhoc form templates
Digitisation of employee information.
This allows users to store employee information digitally. This information is indexed to make it easy to find. Job profiles can also be created. They contain all employee information.
Access Control
Information and processes that include confidential information are kept private with the use of access control that ensures that only users with the appropriate permissions can access, view and edit them. Security is a top priority for us.
HR Document Management
Documents can move between users seamlessly across various devices. E-sign integrates beautifully with users within the system. Users also receive guided instructions for inputting information across these documents, as well as authorization for approval or signing. .
When users are required to fill in documentation with repetitive fields, PeopleHub automatically fills in this information for convenience, and then requests the users to sign off approval.
Employee Portal
Intuitive User interface gives personnel acces to view and make changes to personal data as well as file for leave/request assets and third-party data. Educational courses, training and feedback portal.
Multiple System Integration
Fully integrates with your payroll for added convenience when paying employees. API, CSV import and DB lookup integration also allows for the pulling of data related to HR processes. PT uses RPA for complex cases.
Compliant Processes
PeopleHub’s processes meet legal requirements by ensuring employee information is secure and confidential.
Dashboards and reports
Get a comprehensive overview with powerful and informative dashboards. Reports provide transparency and the ability to make data-informed decisions.