Sign Documents Online with Electronic Signatures
PaperTrail Sign Hub
Welcome to PaperTrail Sign Hub – your go-to solution for a seamless and efficient electronic document signing experience. You can sign documents electronically in just four simple steps, ensuring a secure and legally binding process. Let’s dive deeper into each step to understand how our Sign Hub simplifies the electronic signature workflow.
The Safe and Secure Way to Get Documents Signed and Delivered Online
Never worry about keeping track of your documents that need signatures
Signatures compliant with the ECT Act and South African Common Law
Sign in just 4 simple steps
Step 1 - Adding Signatories
Click on “Begin by Creating Parcel” to initiate the signing process. In this step, you can effortlessly add signatories who must sign the document using our Document Signing Software and Electronic Signature Solutions. For added security, use the mobile field to receive an OTP for authentication. This ensures that only authorized individuals have access to the signing process.
Step 2 - Select documents
Once signatories are added, click “Select documents” to choose the documents you want to include in the parcel. Our user-friendly interface makes it easy to navigate and select the relevant files for signing.
Step 3 - Place Signatures
In this step, you can place signatures and other field types exactly where you need them on the document. Click “Place signatures” and enter the Sign Hub Design Mode. Drag and drop the desired options onto the document from the left-hand side panel, customizing it to your specific requirements.
Signature Request Email:
Our intuitive orange arrow guides signatories through the document, highlighting fields that need completion. Signatories can reassign or reject the signature request, providing transparency in the document audit trail.
Signatories can choose their preferred signature, whether their full name or a drawn signature. The signing process requires users to agree to terms and conditions before completing the process.
Step 4 - Pending Signatories
After completing the setup, the parcel is automatically emailed to the signatories for their signatures. The tick boxes indicate the parcel’s status, showing whether it has been sent but has yet to be signed or actioned by the intended recipient.
There are also options to Reassign or to Reject the Signature Request.
Rejecting the Signature request requires the Signatory to provide a reason which is displayed within the Document Audit Trail.
Default option is the Signatory full name, or Draw option caters for uploading a signature image or to draw a Signature in real time.
Should the Parcel be sent to an External User who does not have access to the Sign Hub, a convenient confirmation box allows the User to Save the document they have signed to their own machine.
Step 4 - Completed Parcel signed by all Signatories
Once all signatories have signed the document, the workflow at the top of the screen displays all four completed steps. Click on the document name to access the signed document, along with the On Document Audit and system-generated history of all actions during the signing process.
On Document Audit and System History:
Access the On Document Audit and System History for a comprehensive overview of all actions performed during the signing process, ensuring transparency and accountability.
Menu Items - Templates
Utilize PaperTrail Sign Hub templates to add signing capability to any structured document. Our templates support custom workflows and coding to meet specific process requirements.
Menu Items - My Work
Stay organized with the “My Work” section, ensuring you never miss an email requiring your signature. Monitor and analyze your usage with our customizable dashboard, focusing on specific users, departments, or parcel statuses.
Menu Items - Usage
PaperTrail Sign Hub has a Dashboard presenting easy to understand charting which can also be Customised.
Dashboard specific data can be toggled on/off providing only the info you need to monitor.
For example only reporting on specific Users or Departments or Specific Parcel status, viz Pending Signature.
Sign Hub API
Integrate seamlessly with backend systems using our Sign Hub API, enabling smooth and efficient document signing.
PaperTrail Sign Hub offers a comprehensive solution for electronic document signing, providing a user-friendly interface, robust security features, and customizable options to meet your specific needs. Sign documents electronically with confidence using our Document Signing Software and Electronic Signature Solutions. Experience the future of document signing with PaperTrail Sign Hub!
Sign with your entire team no matter where they are
On the road, in the field or at the office, easily sign all of your documents from either your iOS or Android device.
What makes PaperTrail’s Sign Hub solution different from the rest?
eSignatures capabilities can grow right along with your business. Whether you require ad-hoc documents to be signed or complete automated Signature processes using the PaperTrail API, our Sign Hub is ready to meet any of your Signing needs.