Sign Documents Online with Electronic Signatures

PaperTrail Sign Hub

Welcome to PaperTrail Sign Hub – your go-to solution for a seamless and efficient electronic document signing experience. You can sign documents electronically in just four simple steps, ensuring a secure and legally binding process. Let’s dive deeper into each step to understand how our Sign Hub simplifies the electronic signature workflow.

The Safe and Secure Way to Get Documents Signed and Delivered Online

Never worry about keeping track of your documents that need signatures

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Send documents for signature signing online, anywhere, anytime.

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Say goodbye to faxing, printing, and filing.
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Get legally binding signatures without ever seeing a piece of paper.
Signatures compliant with the ECT Act and South African Common Law
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Ideal for small and medium enterprise businesses

Sign in just 4 simple steps

Begin by Creating Parcel

Create Parcel will start the Sign Process providing the Initiator with 4 simple steps

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Begin by Creating Parcel

Step 1 - Adding Signatories

Click on “Begin by Creating Parcel” to initiate the signing process. In this step, you can effortlessly add signatories who must sign the document using our Document Signing Software and Electronic Signature Solutions. For added security, use the mobile field to receive an OTP for authentication. This ensures that only authorized individuals have access to the signing process.

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Step 1 - Adding Signatories

Step 2 - Select documents

Once signatories are added, click “Select documents” to choose the documents you want to include in the parcel. Our user-friendly interface makes it easy to navigate and select the relevant files for signing.

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Step 2 - Select documents

Step 3 - Place Signatures

In this step, you can place signatures and other field types exactly where you need them on the document. Click “Place signatures” and enter the Sign Hub Design Mode. Drag and drop the desired options onto the document from the left-hand side panel, customizing it to your specific requirements.

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Step 3 - Place Signatures

Signature Request Email:

Our intuitive orange arrow guides signatories through the document, highlighting fields that need completion. Signatories can reassign or reject the signature request, providing transparency in the document audit trail.

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Menu Items

Draw Signature:

 

Signatories can choose their preferred signature, whether their full name or a drawn signature. The signing process requires users to agree to terms and conditions before completing the process.

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Drag Signature fields

Step 4 - Pending Signatories

After completing the setup, the parcel is automatically emailed to the signatories for their signatures. The tick boxes indicate the parcel’s status, showing whether it has been sent but has yet to be signed or actioned by the intended recipient.

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Step 4 - Pending Signatories
Signatories simply click on the Sign Button contained in the Signature Request email.
Specific Company branding can be applied to comply with Company specific Branding.
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Signature Request email
The Orange Arrow guides the Signatory or Approver to all relevant fields that need to be completed.
There are also options to Reassign or to Reject the Signature Request.
Rejecting the Signature request requires the Signatory to provide a reason which is displayed within the Document Audit Trail.
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Reassign or to Reject the Signature Request
Signatory can use their preferred option for the look and feel of their Signature.
Default option is the Signatory full name, or Draw option caters for uploading a signature image or to draw a Signature in real time.
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Draw Signature
The Signing process now requires the User to select ‘Agree to Terms & Conditions’ and then guides the User to the Sign button that completes the process.
Should the Parcel be sent to an External User who does not have access to the Sign Hub, a convenient confirmation box allows the User to Save the document they have signed to their own machine.
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Agree to T&C
Sign it

Step 4 - Completed Parcel signed by all Signatories

Once all signatories have signed the document, the workflow at the top of the screen displays all four completed steps. Click on the document name to access the signed document, along with the On Document Audit and system-generated history of all actions during the signing process.

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Completed Parcel signed by all Signatories

Viewing the Signed Parcels within the Sign Hub

Explore your signed parcels within the Sign Hub, where you can easily review and manage the signing process.

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Viewing the Signed Parcels within the Sign Hub

On Document Audit and System History:

Access the On Document Audit and System History for a comprehensive overview of all actions performed during the signing process, ensuring transparency and accountability.

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Viewing the Signed parcel On Document Audit

Viewing the System History for the Signed parcel

The History displays a thorough Audit of all Actions performed on the Parcel during the Signing process.

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Viewing the System History for the Signed parcel

Menu Items - Finding Parcels

Effortlessly locate parcels using our user-friendly filter options, quick search, and tags. Easily customize the document name to suit your preferences.

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Menu Items - Finding Parcels
Tags are also available to quickly associate any search string to a Parcel
The Document Name can also be easily changed to any desired wording.
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Add Tags

Menu Items - Templates

Utilize PaperTrail Sign Hub templates to add signing capability to any structured document. Our templates support custom workflows and coding to meet specific process requirements.

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Menu Items - Templates

Menu Items - My Work

Stay organized with the “My Work” section, ensuring you never miss an email requiring your signature. Monitor and analyze your usage with our customizable dashboard, focusing on specific users, departments, or parcel statuses.

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Menu Items - My Work

Menu Items - Usage

PaperTrail Sign Hub has a Dashboard presenting easy to understand charting which can also be Customised.
Dashboard specific data can be toggled on/off providing only the info you need to monitor.
For example only reporting on specific Users or Departments or Specific Parcel status, viz Pending Signature.

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Menu Items - Usage

Sign Hub API

Integrate seamlessly with backend systems using our Sign Hub API, enabling smooth and efficient document signing.

 

PaperTrail Sign Hub offers a comprehensive solution for electronic document signing, providing a user-friendly interface, robust security features, and customizable options to meet your specific needs. Sign documents electronically with confidence using our Document Signing Software and Electronic Signature Solutions. Experience the future of document signing with PaperTrail Sign Hub!

 

 

 

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Sign Hub API

Sign with your entire team no matter where they are

On the road, in the field or at the office, easily sign all of your documents from either your iOS or Android device.

What makes PaperTrail’s Sign Hub solution different from the rest?

eSignatures capabilities can grow right along with your business. Whether you require ad-hoc documents to be signed or complete automated Signature processes using the PaperTrail API, our Sign Hub is ready to meet any of your Signing needs.

 

 

 

With PaperTrail you’ll get a scalable solution for small to medium enterprise businesses that:
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Provides all the functionality needed to safely and securely get online documents signed right out of the box.
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Gives you access to a template library of eForms ­ so you can quickly and easily generate the documents you use on a daily basis.
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Doesn’t require you to hire an outside team of systems integrators when you’re ready for custom development. Simply tell us what you need and we’ll handle the rest.

To see a Demo of Sign Hub in action

    Book your free, personalised demo
    See for yourself what going paperless can do for your business

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    Or call 011 880 4411 to speak to us today.