Electronic Document and Records Management System
EDRMS – Store and Manage Your Documents Efficiently
How to Get Started with Automated Document Management?
Analyze Current Status: First, identify your current document management practices—Analyse where the improvement is needed.
Set Objectives: After analyzing your current position, set objectives or goals, such as better document security, improved efficiency, and many more.
Select the Right Software: Then you have to choose the best Electronic Records Management Software. Also, make sure it fits your budget and needs.
Prepare Your Staff: Selecting the best management software is not enough; you must train your staff or team that will work on that record management software.
Key Features
The following are the key features of the Electronic Records Management System. Go through them to enhance your knowledge:
Highly Accurate: The most important feature of this electronic record management system is that it provides highly accurate results. This results in efficient performance.
Accessibility: The EDRMS is highly accessible. This fantastic electronic software saves all your important documents in one Central Place. You can access it from anywhere at any time.
Highly Secure: Last but not least, your data is highly secure with this fantastic Electronic Document Management System. It uses advanced protocols to keep your data safe and secure.
Store Documents to Automate Records Management Process:
Are you struggling with a huge amount of paperwork? Then you are at the right place. We are here with the best solution: EDRMS. It stands for Electronic Document and Records Management System. It is a popular software that helps you to manage huge amounts of paperwork digitally. Let us go through the article to learn more.
The traditional ways of storing data take a lot of time and cost to organize. Here comes the modern solution: EDRMS. The PaperTrail’s Electronic Document and Records Management System is the best way to manage your documents automatically.
It helps to store data securely without any human error. Also, it increases business efficiency and productivity. The best thing is that you can easily retrieve any data whenever required. The data under the Electronic Document and Records Management System is stored category-wise, which makes it the most efficient system ever.
Also, it highly reduces the chance of losing any important files. Then why are you still waiting? Store documents to Automate the Record Management Process.
Why Should You Automate Records Management?
There are multiple reasons to go for an Electronic Records Management System. Following are the reasons why you should Automate Records Management:
Time-Saving: Firstly, it is a highly time-saving process as it eliminates the need for manual paperwork. It performs all the functions digitally.
Highly Cost-Effective: This tremendous Record Management System saves a huge amount of money. All the tasks, such as data entry, document filling, etc are being performed automatically.
Speedy Process: As there is no need to do manual work, it is a comparatively faster process. The improved speed also increases business efficiency.
Losing Data Because of Poor Filing?
You need a system that keeps every document in its place. PaperTrail is a powerful electronic document management system that supports and organises your critical business processes.
Any Document Type
Capture
Storage and Manage
Share
Powerful Enterprise Content Management
Automate business operations ensuring compliance and increase efficiency
Allocate incoming correspondence to initiate business procedure
Collect critical data for customised reports and intelligent searching
Easily manage permission structures allowing limited access to sensitive information
IOS and Android compatibility
Electronically sign and send documents
Signature compliance in terms of both ECT Act and POPI
Tight integration to MS Office and Outlook
Customised third party system integration
Frequently Asked Questions (FAQs)
How can automating records management benefit my business?
Automating records management will give you immersive benefits. It will improve business efficiency, minimize errors, reduce costs, eliminate paperwork, and more.
How secure is document storage in an automated system?
The document stored in the automated system is highly secured. The system uses advanced protocols, such as access control, encryption, audit trail, etc. It prevents sensitive data from unauthorized access.
How to choose the right automated records management system for the business?
There are several steps to be followed to choose the right automated record management system for the business. Firstly, you must analyze your needs and identify the areas that require improvement. Then, you select the best automated record management system accordingly.