Accounts Payable Process in PaperTrail

PaperTrail has long provided a reliable Electronic Content Management (ECM) system to support mission-critical processes.

Through our sophisticated solutions, we provide cutting-edge document solutions to our valued clients to achieve our goal of delivering collaboration, flexibility, and agility while achieving cost and service benefits for our clients.

PaperTrail Digital recognises the unique challenges that small businesses face when managing their accounts payable processes. Our Accounts Payable Software for Small Businesses is intended to streamline and simplify your financial workflows, allowing you to focus on what is truly important – growing your business.

Why Accounts Payable Software Matters for Small Businesses

Manually managing accounts payable can be time-consuming and error-prone. With our Accounts Payable Software, you can say goodbye to time-consuming paperwork and manual data entry. From invoice receipt to payment, our solution automates the Accounts Payable Software for Small Business, ensuring accuracy and efficiency at every step.

Document and Data Validation 

The next step is to verify the invoice against an existing purchase order or submit the invoice for approval before processing payment after your data has been collected or extracted from the invoice.

Data validation is possible with PaperTrail by verifying your purchase order information or purchase orders kept on file. You can let the “system” approve the invoice and submit it for processing if all values match the invoice amount, including the order number and amount. If an approver is needed for your process, the document is assigned electronically; this eliminates paperwork, eliminates bottlenecks, and gives you visibility into every transaction’s status.

PaperTrail and your ERP can transfer data automatically, which speeds up data capture and improves reporting and budget updates.


  1. Transparency is created, and business processes are streamlined when this kind of solution is put into place. 
  2. Document and data validation can help your team handle “exceptions” more effectively and escalate issues as needed.
  3. The system can be accessed remotely and electronically to guarantee prompt approval processing.

With the Accounts Payable Software for Small Business from PaperTrail Digital, you can invest in the future of your small business. Give in to growth, accuracy, and efficiency and let go of the hassles associated with manual accounts payable administration. Join the countless companies using our reliable, user-friendly solution to transform their financial processes.

Take control of your account’s payables processes right now. Register for a demo to see the differences for yourself.

Written by: Gabriella Agliotti

Project Management Consultant at Egis Software

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Johannesburg Office

138 Athol Street,
Highlands North,
Tel: 011 880 4411

Cape Town Office

Unit 5,
10 Park Lane, Grosvenor Square,
Century City, Cape Town
Tel: 021 913 1221

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59 Aberdare drive, Industrial Park, Phoenix, Durban, 4051
Tel: 031 508 1520

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Empower Suites, 8th Floor, Block A, The Octagon, Barnes Road, Central Accra, Ghana
Tel: +233 261 878 023

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23 Piwakawaka Court, Rototuna, Hamilton, New Zealand 3210
Tel: +64 (0)21 646 767 OR
+64 (0) 2239 27507


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